Blog

Top 12 Tips to Elevate Your Virtual Meetings

Jul 22, 2020

The rise of remote workforces has many organizations looking for ways to improve virtual meetings.  Whether you want to enhance the experience for employees or clients, a few simple adjustments can make all the difference!

Elevate Your Audience's Experience: 

  1. Pick a bright spot and a neutral background.  Viewers want to see your eyes, so make a video call in a location with ample light. If you room doesn’t have soft natural light, move a lamp to behind and above your webcam or try to sit under some soft florescent lighting––nothing too hard.  It’s best to choose a spot with a neutral background, too.
  2. Test the video and audio.  Before you start a video call, make sure both your video and audio devices are connected and working properly.  Most video conferencing tools have a test call service. Look under the options or settings menu in on your platform.
  3. Position the camera at eye level.  Position the camera at eye level so you’re not looking up or down. You don’t want your viewer(s) looking up your nostrils. Also, when you’re talking, don’t look at yourself or the chat window––look straight into the camera.
  4. Close background apps for best performance.  Too many open apps will close down your computer while on a video call.  Before you start your video conference, take some time to save your work and close any apps you don’t need.
  5. Dress appropriately.  Just because you are working from home doesn’t mean you can attend meetings in your pajamas.  Yes, pants are optional, but why risk it?  If you forget to turn off video before you stand up, it could be awkward.
  6. Take precautions before sharing your screen.  If you’re going to share your screen during a video call, take extra precautions so people can’t see anything private or potentially embarrassing.  Go to your browser and close all tabs, especially anything you wouldn’t want anyone else to see, and be careful what you select when you are sharing.
  7. Check your Internet connection. Before you start a video call, use an Internet speed test tool, like Speedtest.net, to test your Internet connection.  If you are not getting enough speed, move closer to your WiFi router or reboot your Internet devices.
  8. Get a better mic or camera.  For occasional calls, the built-in microphone and camera on your laptop should do just fine.  If you are going to be a part of online meetings every day, you might want to consider buying a better camera and/or headset. Try using headphones when you’re on a video call––because of the close proximity to your mouth, it will sound better than using your laptop’s built-in microphone.
  9. Organize beforehand.  If you’re running a meeting, try to have all your talking points and documents ready beforehand.  If your audience needs to see a document, sent it before the call and make sure everyone has access to all the necessary data prior to the call.
  10. Mute yourself when you’re not speaking. When you’re in a video call with a lot of participants, it’s best to keep yourself muted most of the time. Only unmute when you need to speak. This eliminates any background noise on your end.
  11. Focus like you are attending in-person.  If you’re distracted, you audience will be able to tell you’re not paying attention.  Pay attention when someone is speaking and keep your eyes on the camera. Treat it the same as if a real-life meeting.
  12. Try to keep pets and children away, but don’t stress. If you have pets or children, do what you can to keep them at a safe distance. If there’s no one else around to watch them, try to engage them in an activity they enjoy.  Interruptions happen, don’t stress about it.

Plan on using a few of these tips for your next virtual meeting and take your experience from drab to fab!